Privacy Policy

Last edited: November 7th, 2022

This privacy policy (“policy”) will help you understand how Spellbinder Unincorporated Nonprofit Association (“us”, “we”, “our”) uses and protects the data you provide to us when you visit and use (“website”, “submission form”).

We reserve the right to change this policy at any given time, of which you will be promptly updated. If you want to make sure that you are up to date with the latest changes, we advise you to frequently visit this page.

What User Data We Collect

When you visit the website, we may collect the following data:

  • Your IP address.
  • Your contact information and email address.
  • Data profile regarding your online behavior on our website.

What Data We Collect Through Our Forms

When you fill in the contact, subscription or submission form on the website, we may collect the following data:

  • Your IP address.
  • Your name and contact details.
  • Your submission and its category.
  • Data profile regarding your online behavior on our website.

What Contributor Data We Collect

When your work is accepted in our upcoming Spellbinder issue or you win one of our competitions, we may collect the following data:

  • Your name and email address.
  • Your submission.
  • Home address and phone number.
  • Your social media handles.
  • Your national identity.
  • A headshot and bio.
  • A signed release form.
  • An accepted submission form.
  • How you found out about Spellbinder.
  • Paypal username/email or bank account number and sort code.

If you wish to be published anonymously or by a pseudonym, we can accommodate for that. If you are a competition winner but would like us to advertise your winning work by a pseudonym, or if you’d like to remain anonymous, we can also accommodate for that.

Why We Collect Your Data

We are collecting your data for several reasons:

  • To better understand your needs.
  • To improve our services and products.
  • To customize our website according to your online behavior and personal preferences.
  • To publish your work in our magazine.
  • To communicate with you about your submission. 
  • To post about your contribution / winning work (this may include: the title and category of the contribution; up to 10 lines of poetry, up to 1 paragraph of fiction/nonfiction, up to 1 mag pg of drama, or up to 1 artwork/photo; the name and social media handles of the contributor) on our social media channels.
  • To inform about the diversity and global reach of our magazine on our website.
  • To pay the £3 honorarium per acceptance after print publication.

We may use your name, social media handles, bio and headshot in our paperback and digital issue. We may use your name and title of work on the cover of the magazine. We may use your submission on the cover of the magazine if it is an artwork or photograph – we will credit you if we do. We may share your name, title of work, your website and social media handles in a social media post. We may share your national identity anonymously on our website. We may share your name, title of work and an extract of your piece or your piece in full on the Spellbinder website if we feature you in a blog post. We will not be using your information in any other way apart from the ones stated above.

If you wish for us to refrain from any of the above, please let us know promptly by emailing

Safeguarding and Securing the Data

Spellbinder is committed to securing your data and keeping it confidential. Spellbinder has done all in its power to prevent data theft, unauthorized access, and disclosure by implementing the latest technologies and software, which help us safeguard all the information we collect online.

Our Cookie Policy

Once you agree to allow our website to use cookies, you also agree to use the data it collects regarding your online behavior (analyze web traffic, web pages you spend the most time on, and websites you visit).

The data we collect by using cookies is used to customize our website to your needs. After we use the data for statistical analysis, the data is completely removed from our systems.

Please note that cookies don’t allow us to gain control of your computer in any way. They are strictly used to monitor which pages you find useful and which you do not so that we can provide a better experience for you.

If you want to disable cookies, you can do it by accessing the settings of your internet browser.

Links to Other Websites

Our website contains links that lead to other websites. If you click on these links, Spellbinder is not held responsible for your data and privacy protection. Visiting those websites is not governed by this privacy policy agreement. Make sure to read the privacy policy documentation of the website you go to from our website.

Restricting the Collection of your Personal Data

At some point, you might wish to restrict the use and collection of your personal data. You can achieve this by doing the following: when you are filling the forms on the website, make sure to check if there is a box which you can leave unchecked, if you don’t want to disclose your personal information.

If you have already agreed to share your information with us, feel free to contact us via email and we will be more than happy to change this for you.

Spellbinder will not lease, sell or distribute your personal information to any third parties, unless we have your permission. We might do so if the law forces us. Your personal information will be used when we need to contact you regarding your enquiry, submission or subscription if you agree to this privacy policy.